12 Regular Meetings – Monday Morning Accountability Kick Off, Wednesday Afternoon Mid-Week Power Hour, Friday Evening TGIF Week in Review (Average attendance 8-12) Thanks to Katheryn Gronaeur and David Simpson for their guest host support
4 Guest Speaker Content Sessions – Katheryn Gronauer of Thrive Tokyo talked about Content Strategy, Jess Kortemen talked about Supercharging that Content with SEO, Jennifer Shinkai presented 3 science backed practices to develop your resilience and Tove Kinooka of Global Perspectives shared Ecosystem Mapping
9 Virtual Co-working Sessions hosted by members Katheryn Gronauer, Tracey Northcott and Joy Fuji
We will continue into May after a few days off due to Japan Golden Week (Stay Home Week) holidays.
The theme for next month (after I read a very interesting #hashtag debate in the group) will be…..
“Make Magic in May”
I’m excited to see what we can create! Let’s bring lightness, joy and the wisdom of the group to continue facing these challenging times together.
How can you support Make March Matter?
Make March Matter is and will remain a free community. If you are in a position to contribute though, I can accept payments via PayPal to firstname.lastname@example.org. Previous contributions ranged from ¥10,000 to ¥25,000 or an amount of your choice – you choose and entirely optional.
2. Share your knowledge
I’m actively looking for guest speakers to share your expertise, knowledge and offers to the community. You get a great platform to practice your online facilitation and an engaged and interested audience ready to learn from you. Drop me a DM if you might be interested.
3. Grow the community
Invite your friends and partners who might benefit and bring new ideas to the group.
Early in 2020 I decided to support the Points of You® Japan Tribe by volunteering to be a facilitator at the annual Shiawase2020シンポジウム. I was excited to co-facilitate and introduce Points of You® to a new audience of people and to talk about happiness. And to do all this with a monolingual Japanese team would be a new challenge for me as I often work in a bilingual environment.
Of course, in early March we got the announcement that the session would move online. Points of You® is very much about creating full body experiences. We use sight, sound, smell and touch (maybe taste in the snacks on a longer session?!) How would we bring that to 80 minutes online? It was time for rapid prototyping and innovation.
I had already begun experimenting with online sessions using the Points of You Online tool running sessions about resilience so had some sense that the human connection could still be made and powerful coaching works online. Through open communication within the team of facilitators, a great idea emerged to really make a simple, clear and powerful workshop to work online. It was amazing to see the attention to detail, the commitment and devotion of the team
We surprised ourselves with 3 core ideas of Points of You®: Breaking patterns with quick skill development Open hearts for learning and sharing Creating a sense of belonging in our virtual team and virtual workshop
Whilst I love the use of all the senses at a F2F workshop, we really created a powerful journey online to talk about happiness. Very refreshing in these challenging times! I could feel my ikigai reigniting as I connected with the people in the virtual room!
Found yourself with an empty book of business due to the Coronavirus? Join this free online community of entrepreneurs , freelancers, and professionals focused on accountability and action to make March 2020 meaningful to future success. Sessions are in English and based on Tokyo time – all are welcome!
What do you need from the group this week? What do you bring to the group this week?
Monday Morning Accountability Kick Off Schedule
Monday March 2nd, 2020 8:30am to 9:30am JST Monday March 9th, 2020 8:30am to 9:30am JST Monday March 16th, 2020 8:30am to 9:30am JST Monday March 23rd, 2020 8:30am to 9:30am JST Monday March 30th, 2020 8:30am to 9:30am JST
Mid-Week Power Hour
Wednesday Afternoons means Mid-week Power Hour We will use appreciative inquiry as a way to get new perspectives on our challenges and fire up through hump day! We hold this early afternoon as 2:07pm is the sleepiest time of the day. Brainstorming in our community will leave us energised and ready for action!
How will you #makemarchmatter?
Bring a specific challenge or opportunity to discuss and get insight for the group to move you forward!
Wednesday Mid-Week Power Hour Schedule
Wednesday March 4th, 2020 13:30 to 14:30 JST Wednesday March 11th, 2020 13:30 to 14:30 JST Wednesday March 18th, 2020 13:30 to 14:30 JST Wednesday March 25th 2020 13:30 to 14:30 JST
TGIF (Or Thursday!) Week in Review
We made it! Wrap up the week with a review – brags, failures, new ideas and inspiration. TGIF! (although sometimes this will happen on a Thursday due to my schedule and the National Holiday!)
How will you #makemarchmatter?
TGIF (or TH) Week in Review Schedule
Here are where things get a little complicated and subject to possible change!
Friday, March 6th, 2020 17:00 to 18:00 JST Friday, March 13th, 2020 11:00 to 12:00 JST (Schedule may change ) Thursday, March 19th, 2020, 17:00 to 18:00 JST (Friday is a National Holiday) Thursday, March 26th, 2020 17:00 to 18:00 JST (Schedule may change)
Recently, I have attended a lot of events with panel discussions. At one event, I watched 8 panel discussions in a day. As the day wore on I tried to analyse what separated the good, the bad and the ugly!
Based on my own experience as a moderator, I’ve created 9 things you need to do as a successful moderator of a panel. What have I missed?
1. You need to have a plan
What is this panel for?
An entertaining way to spend 1 hour?
Killing time before the final keynote – probably you have bigger dreams that that!
Just as with a presentation, you should think in advance of the key takeaways that you want for the audience. You might not get them all as you will always have an element of spontaneity in there with different conversations on the day.
What are the key takeaways you expect from this session? How does it fit into the overall flow of the event or the panel series you are part of ? How do you expect your session to run? How will you allocate time on each topic. You need to share this plan with the panelists and event organizers ahead of time to make sure expectations are aligned
2. You need to think about the audience needs
As the panelist, you are the representative of the audience on the stage. It is your job to think about the demographics and what would be the most useful takeaways and discussion points. How much do people know about the topic at hand?
For me, a great moderator will help to break the fourth wall. They can engage the audience needs either through a Q&A or directing comments to the room. They have gathered information about what the audience wants to know rather than what their personal interests are.
Personally, if I know the panelists well, it can be interesting to build them up by saying why they were chosen to participate, what you expect them to bring to the panel
Reading out the bio is generally a waste of time as most conferences have a literate audience who can check it out if they are interested. Opening with a few minutes of general comments around the theme can be useful but it is easy for this to become a static talking heads round robin so be sure to watch out for that.
3. You need to connect with the panelists
Ideally meet the panelists before the event – face to face is great, virtually is also fine! And this meeting should not be 10 minutes before the panel. Find out if they have been on a panel before? What are their expectations and how are they aligned with yours?
It is great to go through questions or themes with them. Pick up on interesting stories that show diversity of thought and experience.
As an audience member, it can feel wonderful to be a fly on the wall in a high-level conversation that flows naturally. As a moderator you need to work to develop that camaraderie with panelists before the event.
Be careful not to take the camaraderie too far though. At a recent event, I felt like a voyeur as the conversation was too intimate, too many in jokes. It almost felt like the two speakers had forgotten we were there!
4. You need to build a connection between the panelists
Can you get the panelists together beforehand? Can they collaborate on a call or a shared document? The litmus test of a great panel is when the panelists are bouncing ideas off each other, listening and building on the previous persons statements.
I’ve seen panel discussions which were a series of 10 minute PPT presentations with no interaction between the speakers and no building on the ideas raised. It’s fine to have that format for speaker presentations with lots of short speeches but don’t advertise it as a panel discussion!
5. You need to be inclusive
Is everyone speaking? How much airtime are they getting? the bigger the panel, the less people speak. Melissa Thomas-Hunt did interesting research on who speaks in meetings. With 5 people in the room, 2 people will speak for 70% of the time. When 8 people are in the room, 3 people will speak for 67% of the time. As an inclusive moderator you need to manage this. At a recent conference, I saw one speaker so completely dominate that one of the other panelists was staring at the ceiling, totally disengaged!
In terms of inclusion, are different opinions and approaches being given airtime? Having controversial and diverse approaches supports audience learning and brings some zest to your panel.
Make sure the staging is so that you can make eye contact with everyone. Is there someone who you suspect will dominate the conversation? One idea comes from the old adage “keep your friends close, keep your enemies closer”
This can allow you to give them a nudge if they are going on too long. If you must share a microphone, you can even hold it so they have to ask for it! Beware though if they are sitting next to you, it can be easy for them to turn their back to you and not read your non-verbals. Be ready and willing to politely interrupt and give space to other people.
6. You need to be passionate about the subject
As the moderator, you need to drum up excitement and set the tone for the discussion. Bringing your own ideas to the panel is fine but “know your place” – you are not there as the only expert. You are there to bring the expert ideas to light!
However, keep your questions precise. Big lead ups where you show your passion and knowledge and then ask multiple questions, only complicate issues for panelists. KISS!
7. You need to be able to think on your feet
If you are going through the motions and sticking slavishly to your plan, you panel will feel formulaic. Listening and building on themes that become important makes a naturally engaging panel.
It is also important to know if there are any taboo topics that panelists or the event organizers want you to steer clear of. How will you handle them if they come up in discussion or in the Q&A?
8. You need to wrap up the key points
The moderators role is to make sense of the different ideas raised. You can do this after each theme or just in your concluding comments. What were the new pieces of information that were shared? What should the audience remember.
9. You need to finish on time
Make sure you have someone watching the clock for you and giving you time countdowns. It is absolutely fine to cut speakers, to guide when people go off topic.
You also need to keep your Q&A under control – reminders for single questions so more people can get involved is usually helpful. You may want to source questions before hand and plant people in the audience to get things started depending on your demographic. Remember to take questions from around the space and to be mindful of sourcing questions from a broad array of audience members.
I hope this has been a useful guide if you have a moderator role coming up!
As part of my Points of You® Master Trainer Certification, I am running a number of workshops around Tokyo to practice implementing the process with diverse groups. (Contact me if you have a group of 10+ people and an event space as I have some new processes I need guinea pigs for!)
On February 4th, I was invited back to Diversity Dojo to use one of my favourite processes, “My Photo Album”. With participants from all over the world many of whom were meeting each other and Points of You® for the first time, it was a unique opportunity for people to hear truly diverse points of view and think about fresh ways to address current challenges. I love this workshop as it allows groups to be creative, and for individuals to practice inclusive leadership. The process helps you to open your mind to every single voice and idea in the room. You can make new connections between ideas and see your issue from many different perspectives. It is these new perspectives and connections that drive innovation.
Thanks to everyone at Diversity Dojo for their engaged and active participation. This group is always very open to trust the process and thus had many “unexpected but precise” insights. I look forward to hearing about how they turned their insights into action in 24 hours, 1 week and the next month.
Contact me to try “My Photo Album” to engage your employees in a new approach to problem solving.
Points of You® x Ikigai: Finding your Ikigai as an English Speaker in Japan
“Ikigai” is the Japanese concept for living a life of purpose.
As an English speaker in Japan it can be easy to feel that your options are limited.
However, after a healthy amount of navel gazing in 2015, I realised that it is possible to do what I love, what I’m good at, what I can be paid for and what the world needs! My life has changed beyond measure – I have more joy, more fulfillment, more moments of flow and more financial freedom.
Now I’d like to help you to discover your Ikigai in a three-hour workshop using Points of You® and a follow up online 60-minute coaching session.
What is Ikigai?
The term ikigai compounds two Japanese words: iki (wikt:生き) meaning “life; alive” and kai (甲斐) “(an) effect; (a) result; (a) fruit; (a) worth; (a) use; (a) benefit; (no, little) avail” (sequentially voiced as gai) “a reason for living [being alive]; a meaning for [to] life; what [something that] makes life worth living; a raison d’etre”. (Wikipedia)
Points of You® is a creative tool for individuals and groups, a tool developed to stimulate creativity and inspiration. Born in Israel, already translated into 19 languages and widely used in 147 countries all over the world. In the Ikigai Workshop, you will use the “Faces” tool and in the online follow up coaching you will play The Coaching Game Online.
Who is Jennifer Shinkai?
Jennifer Shinkai is a certified Points of You® Trainer and regularly uses the tool in individual coaching, group workshops and facilitation. Her clients are global professionals working in diverse teams. Points of You® enables them to communicate complex and complicated ideas smoothly and gain insight into themselves and their team. With almost 20 years in Japan, she launched her own business in June 2016 after discovering the power of Ikigai! Read her full bio here.
When and where is the workshop?
Event Timing: Friday, September 21st, 2018 13:00 to 16:30
Doors Open: 12:30
Event Address: Smart Partners K.K., 4-22-10 4FL/A Kotobashi, Sumida-ku , Tokyo, 130-0022
How much is the workshop?
Investment: ¥20,000 (plus 8% Consumption Tax) via PayPal or Bank Transfer
Includes: 3 hour small group workshop in English, 1 hour online private coaching session to be taken within 30 days of the workshop. Light snacks, tea and coffee will be available at the workshop.
Payment and registration deadline: Thursday, September 14th, 2018 Midnight
Who is the workshop for?
English speakers living in Japan who feel that “something” is missing in their professional experience but can’t quite figure out what that missing thing is. The group workshop will help you to discover your ikigai and the private online coaching will help you to turn the insights into action,