Diversity Dojo: My Photo Album Workshop

201902 Diversity Dojo

As part of my Points of You® Master Trainer Certification, I am running a number of workshops around Tokyo to practice implementing the process with diverse groups.  (Contact me if you have a group of 10+ people and an event space as I have some new processes I need guinea pigs for!)

On February 4th, I was invited back to Diversity Dojo to use one of my favourite processes, “My Photo Album”. With participants from all over the world many of whom were meeting each other and Points of You® for the first time, it was a unique opportunity for people to hear truly diverse points of view and think about fresh ways to address current challenges. I love this workshop as it allows groups to be creative, and for individuals to practice inclusive leadership. The process helps you to open your mind to every single voice and idea in the room. You can make new connections between ideas and see your issue from many different perspectives. It is these new perspectives and connections that drive innovation.

 

 

Thanks to everyone at Diversity Dojo for their engaged and active participation. This group is always very open to trust the process and thus had many “unexpected but precise” insights. I look forward to hearing about how they turned their insights into action in 24 hours, 1 week and the next month.

Contact me to try “My Photo Album” to engage your employees in a new approach to problem solving.

Ikigai and your Inner Geek

I’m half way through listening to the farewell episode of my favourite podcast. I have to stop…I just don’t want it to end. So I decided to stave off the inevitable by writing a blog post about it.

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Over the last 12 months I’ve been re-exploring the Harry Potter universe and the wider Wizarding World. I’ve finally accepted that I am Ravenclaw not Gryffindor. I find myself reading scripts and screenplays for the first time in 20 years to get my fix of the world beyond the original Hogwarts stories.  Perhaps you could blame my fondness for the dashing Eddie Redmayne but mostly I blame Binge Mode: Harry Potter. Listening to these podcasts reminded me to go back and reread all the books (I haven’t rewatched the films…yet). I’ve just added “See Harry Potter and The Cursed Child in London” to my list of things to do in 2019. My family just does not get it and my kids are resisting my rather fanatical requests to let me start on The Philosopher’s Stone with them! One day….

I’ve loved the experience of listening to the passion of the presenters, Mallory Rubin and Jason Concepcion. They absolutely f*cking love Harry Potter and everything about the stories and the depth of the fantasy world.  They are both reverent and irreverent with adult content, in-jokes and deep discussion of the “wider Potter Canon”. Listening to them do their thing, really brings me back to the “What do you love?” question at the heart of the Ikigai concept.

You can’t deliver over 160 podcasts over 7 months with freshness and passion and energy unless you really love the content.  Their emotion is so fresh and true it really brings you back into what it feels like to really love a work of art.

In addition to “What do you love?”, Binge Mode: Harry Potter really makes me think, “What does the world need?”, the final question of Ikigai. People around me say しょうがない (It can’t be helped, there is no other way) everyday. Accepting the status quo, even though they hate it and it is making them ill. I believe the world needs people who can stand up and say “しょうがある”(there is a way, it can be helped)! The world needs passionate people who can geek out over things that they care about.

But why do we fear being seen as a geek?

We fear being rejected. We fear seeming uncool and being humiliated. Why? There is something a little bit scary, a touch confronting to be in front of someone who cares so intensely about something, who is passionate about sharing their love for a work of art, an idea or a concept.  As an onlooker, we can’t always understand it and so we ridicule it, “Why are you pouring your energy into this children’s story?”

It’s important to then look at ourselves, “What am I passionate about? What do I love?” Sometimes what is really confronting us is when we see the gap between what we say we love and how we spend our days. Integrating your ikigai is about (re-)discovering that passion and then engineering ways to bring more of it into our daily lives.

We need more passionate geeks in the world. I encourage you to nurture your inner geek. Shout from the rafters about the things you love. Bring more of it into your daily life. Find your kindred spirits who care about it too. It will widen your world and you might just inspire someone to find their ikigai.

Oh, and if you are also a Ravenclaw, let me know. I feel like we don’t really get a lot of positive press in the books (Gilderoy Lockheart is not an ideal role model) despite our wit beyond measure!

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P.S. I listened to the end of the podcast… It was so moving, I was in floods of tears. I am going to miss it so much. I’m not sure whether I’m more excited about Fantastic Beasts 3 in 2020 or the return of the Binge Mode Harry Potter Analysis.

P.P.S. Have you seen this???? Wizards Unite! I cannot wait!

What Spartan Races taught me about inclusion in the workplace

I was starting to shiver as the wind came up. I‘d successfully made it through the dunk wall, an obstacle I’d always dreaded based on my fear of dark water. It was beginning to come a little more easily. I was learning how to trust that I would make it through to the other side, with eyes closed and mouth shut tight.

We had less than 2 km to go. The end was in sight but, up next, was the slip wall.

“Evil race director,” I thought, but also brilliantly planned. Cold and wet with no grip you have to haul yourself up and over a slippery incline. But I had a huge mental block after a complete wipe out at the last race.

I”d watched videos on technique  and felt a bit more prepared.  However, that little seed of doubt was already planted.

“Ok…bottom out, keep the legs braced. At the top, not too early, shift forwards to grip the wall.”

All good.

But at the top I froze. Mentally, I knew what to do. In theory, I understood the required movement. But, somehow,  I could not move.

“Tazukete!!! Help me!” I shouted to the other Spartans at the top of the wall.

From out of nowhere, a hand gripped my arm then around my waist. I was hoisted forwards and  could grab the top of the wall.

“Arigato! Thank you!”

I looked at the face of my Slip Wall Saviour.  It was Keisuke, my team mate.  In his first Spartan Race he embodied the inclusive spirit of Spartan that I hold so dear: always help others, give a boost – physical or verbal, look around and help others.

I hadn’t realized that Keisuke was still at the top of the wall. But I had known that when I asked for help, someone would be there. Having this total trust in the system, knowing that if I ask for help I will get it, is an essential element of inclusion at work.

Catalyst describes the Sense of Belonging as one of the key elements of Inclusion. In a Spartan Race, we see the output in a strong sense of Team Citizenship, “going beyond the call of duty to help others”. “No Spartan left behind” is a key mantra and I’ve lost count of the times I have seen people slow themselves down to help others, to offer support through advice, a pep talk, a joke to lighten the mood or, as in my case, a helping hand.

This is the exact opposite of the silos we see at the office. I’m so engrossed in my own targets. I don’t have bandwidth to look around for a second or respond to a call for help from outside that silo.

What would be possible for your business if you could foster an environment like the Spartan Race where Team Citizenship was a given, a key element of your culture?

 

What have Spartan Races taught me about inclusion?

When we feel included and have a sense of belonging, we are able to do amazing things. We can operate at a level well beyond what we thought we were capable of as an individual.

What can you do today to create a sense of belonging in your team?

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Post Script

I’m happy to say that at the dry and sunny Sendai stadium race in December 2018,  I made it over the slip wall without any help! Dragon slayed!

Not without drama though. I ripped my nail off (schoolboy error – always trim nails before race day!) and was forced to a pit stop at the medical tent for a plaster.

So now training begins for my next nemisis… the Bender….

Saying thanks and amplifying what’s good

Summer is over and thoughts are turning to annual budgeting, year-end parties and performance appraisals. Whilst these assessments/ appraisals/ reviews/ or whatever you call them are usually designed to motivate, many people find them a complete waste of time. However, let’s not throw the baby out with the bathwater! The feedback element of reviews is essential for motivation, communication, relationships, inclusion and innovation. In this post, I share 2 useful Management 3.0 practices that help to build intrinsic motivation, deepen relationship and improve communication.

Give credit where credit is due!

Recently I was reminded of the power of peer praise through the Management 3.0 Kudo Box. Let me state here I won’t get into another argument about whether it should be “kudo” or “kudos” grammatically!

All you need to focus on is that giving and receiving recognition between peers is an amazing amplifier of behaviour.

I’ve been using the Kudos Wall tool in communication and management workshops.  Simple to set up, easy to explain and participants quickly engage. It’s been interesting to see what and how people recognize the contributions of others inside and outside of the training room.

At the end of the workshop, participants self-organize and choose a “kudos star”. I won’t give away the prize totally but it does allow them to bring home the ideas of giving kudos to their team!

All members get to take home their kudos cards as お土産 , a souvenir to remind them of what they were recognized for. It can be very moving to see the reactions of some participants who have spent their career only receiving “improvement points”. They experience the impact of “catch them doing something right”.

The people I work with are senior managers, experienced professionals who bring so much to the training room. The biggest takeaway from most training is sharing stories and experiences with their peers in a safe and supportive environment. The Kudos Wall has been a useful tool to share appreciation for those activities.

Real Time Feedback

A second element that you can work on is the time lag between the action and the feedback.

I’ve been using The Happiness Door during workshops to get real-time feedback from participants at lunchtime that I can then try to build into the afternoon session.

It’s a great communication tool that allows the facilitator of any meeting to get a read of the room. You can then shift the process, focus or energy as required to get the best outcomes.

Happiness Door

In the speed of the business cycle, we often lose sight of the power of immediate feedback and miss the chance to amplify great behaviour by recognizing it. The Kudos Wall and The Happiness Door are simple ways to bring more of the good parts of performance reviews into your daily operations.

 

 

Linked In for Entrepreneur – Lean In Japan Entrepreneurs Circle – July 2018 Event Report

Ah SNS! Which platform? How to optimize? What’s the best SNS for my business? Content marketing is essential as an entrepreneur and at the July 2018 LeanIn Japan Entrepreneurs Meeting we had a deep dive session hosted at LinkedIn Japan’s Tokyo HQ.

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Kaoru Jo and Sayuri Nishimoto from LinkedIn Japan showed us how much Linked In had changed. Whilst yes, of course, there is still a recruitment aspect to the platform, it is taking off as content network where entrepreneurs can build credibility and connections. 2 Million mostly bilingual members in Japan is a great niche to be part of.

It was also great to hear about the Women@LinkedIn initiative helping female professionals in Japan to extend their careers after childcare leave. Very much aligned with the work of the Lean In Japan Creating Change Chapter and the Diversity and Inclusion programmes I run as a facilitator to empower women to develop their careers in Japan.

Main Takeaways

1. Content Creates Connections

There is now 15X more content than job posts on the LinkedIn Feed. Use articles, bilingual posts and be active and helpful in groups to build your credibility. Find out your SSI to know how well your LinkedIn Profile is helping you to sell.

2. Lots of New Linked In Features

LinkedIn Video, Nearby feature and LinkedIn is perfect for networking in Japan. #hashtags also work really well on LinkedIn now!

3. Answer the Public

Not sure what to talk about? Be useful and find out what people want to know about your expert area

4. Check before you delete or accept

 

Most Circle members had received invitations that were completely “random” and sadly sometimes far from professionally appropriate. Before you accept or delete, think about (or even ask directly) what made this person reach out to me? How can we mutually support each other?


Are you an English-speaking  female Entrepreneur in Japan?

If you are an English-speaking, Japan-based female entrepreneur who would like to grow your business, apply online at Lean In Japan Entrepreneurs Circle.

Meetings are held monthly, online on weekday mornings with occasional  hybrid face to face/virtual meet ups in Tokyo.

Upcoming Events

We’ll be taking a break for August but back on from September – date to be announced

 

Finding your Ikigai as an English Speaker in Japan

Points of You® x Ikigai: Finding your Ikigai as an English Speaker in Japan

“Ikigai” is the Japanese concept for living a life of purpose.
As an English speaker in Japan it can be easy to feel that your options are limited.

However, after a healthy amount of navel gazing in 2015, I realised that it is possible to do what I love, what I’m good at, what I can be paid for and what the world needs! My life has changed beyond measure – I have more joy, more fulfillment, more moments of flow and more financial freedom.

Now I’d like to help you to discover your Ikigai in a three-hour workshop using Points of You® and a follow up online 60-minute coaching session.

What is Ikigai?

Ikigai Image

The term ikigai compounds two Japanese words: iki (wikt:生き) meaning “life; alive” and kai (甲斐) “(an) effect; (a) result; (a) fruit; (a) worth; (a) use; (a) benefit; (no, little) avail” (sequentially voiced as gai) “a reason for living [being alive]; a meaning for [to] life; what [something that] makes life worth living; a raison d’etre”. (Wikipedia)

Read more about it
The Little Book of Ikigai: The secret Japanese way to live a happy and long life (Mogi) or Ikigai: The Japanese secret to a long and happy life Hardcover (Garcia, Miracles)

 

What is Points of You®?

Points of You® is a creative tool for individuals and groups, a tool developed to stimulate creativity and inspiration. Born in Israel, already translated into 19 languages
and widely used in 147 countries all over the world. In the Ikigai Workshop, you will use the “Faces” tool and in the online follow up coaching you will play The Coaching Game Online.

Who is Jennifer Shinkai?

Jennifer Shinkai is a certified Points of You® Trainer and regularly uses the tool in individual coaching, group workshops and facilitation. Her clients are global professionals working in diverse teams. Points of You® enables them to communicate complex and complicated ideas smoothly and gain insight into themselves and their team. With almost 20 years in Japan, she launched her own business in June 2016 after discovering the power of Ikigai! Read her full bio here.

When and where is the workshop?

Event Timing: Friday, September 21st, 2018 13:00 to 16:30
Doors Open: 12:30
Event Address: Smart Partners K.K., 4-22-10 4FL/A Kotobashi, Sumida-ku , Tokyo, 130-0022

How much is the workshop?

Investment: ¥20,000 (plus 8% Consumption Tax) via PayPal or Bank Transfer

Includes: 3 hour small group workshop in English, 1 hour online private coaching session to be taken within 30 days of the workshop. Light snacks, tea and coffee will be available at the workshop.

Payment and registration deadline: Thursday, September 14th, 2018 Midnight

Who is the workshop for?

English speakers living in Japan who feel that “something” is missing in their professional experience but can’t quite figure out what that missing thing is. The group workshop will help you to discover your ikigai and the private online coaching will help you to turn the insights into action,

Minimum Attendees: 3
Maximum Attendees: 8

How do I register?

Sign up below on the google form

Celebrate and Innovate

On June 29th, 2018, I’m celebrating the start of my third year in business as a Facilitator and Leadership Coach. I am extremely grateful to my family, community and clients for enabling me to bring so much energy to my work, to help so many individuals improve their own performance as leaders and professionals in Japan. I’m so lucky to have the trust and support of so many wonderful people.

Thank you!

I am intensely focused on working with groups within organisations, developing cross-functional communication and deeper understanding of diverse points of view. I love the passionate discussions, aha moments and feedback about the impact the training had on team performance and relationships.

What has changed in Year 2?

  • I’ve continued to expand my knowledge base – Professional Certified Coach with ICA, Points of You® Certified Trainer, Management 3.0 Fundamentals, Tara Mohr Playing Big Facilitators Course, BerkeleyX: GG101x The Science of Happiness. Constantly learning new ideas to help clients connect the dots.
  • Developed new collaborations with Japanese Facilitators including WinBE (Women In Business Empowerment), Points of You® Japan and fellow independent facilitators.
  • I’ve been able to take on some really interesting clients and projects. I’m really able to focus on work that I am passionate about rather than what pays the mortgage. What a gift!
  • I got hooked on Spartan Racing and completed another 2 races in Japan.

 

What trends have I noticed from corporate clients?

  • Increased desire to support employees through organizational change
  • Focus on creating cultures of open and healthy communication
  • Presenting and influencing others continues to be a highly sought after skillset
  • Maturing of the discussion from diversity as a single-issue gender model to addressing wider issues of inclusion in some clients
  • Developing innovation through inclusion of diverse thought

What can you expect from me in Year 3?

Themes for workshops and support will focus on:

  • Innovation through Inclusion
  • Developing Ikigai within your Organization
  • Resilience during Change
  • Connecting the Unconnected – people, ideas or companies

To support these outcomes, I’ll continue to offer presentation skills, cross-cultural training and Points of You® Practitioner Training. My focus is on developing bite-sized development opportunities with shorter workshop sessions, on the job experiments followed by group coaching and reflection.

I will continue to support work style reform and women’s empowerment in Japan through my CSR activities:

 

Thank you again for being part of the journey. Looking forward to collaborating and learning together.

Please do follow me on Facebook or LinkedIn.  I post articles, videos and event reports regularly about training and development in inclusion, communication and change management in Tokyo.

Sharing Points of You® at the Japan WIN Conference 2018

The Japan WIN conference has a special place in my heart. In 2016 I joined at a special rate for “women in transition” as I was moving from 12 years in a corporate role to begin working on my calling, my ikigai, to use my energy and passion to help people create and communicate change as part of diverse teams. It was at the event at the Shangri-la that I handed out my new meishi for the first time and as I delivered my self intro to over 100 people it can be fair to say that was a large amount of “fake it ’til you make it” tempered with a hefty dose of “imposter syndrome”.

When I realized that the speaker enrollment was open for the 2018 conference I decided that it was time to give back to the conference. thanks to my client testimonials I was selected as a workshop speaker and delivered a session “Rethinking your Strength: Shifting from Capability to Energy”.

Ever since I came upon Marcus Buckingham’s concept that “Strengths aren’t what you are good at. Strengths are what make you feel strong” during a Lean In Circle, I’ve been passionate about the power of doing what gives you energy. I also believe that we have more control about bringing this into our daily life than we may think.

In the 90 minute workshop, participants used cards from Points of You® The Coaching Game, Punctum and Faces to create their “Strengths Photo Album”. As always Points of You® delivered some “unexpected but precise” insights most commonly in hearing others describe their albums – a real view into the blind spot of the Johari Window.

My favourite comment from a participant was “I felt as if the scales had fallen from my eyes”. I have to say that for this to be achieved in 90 minutes makes me so happy as a facilitator and really impressed by how openly the delegates shared their hopes and dreams with others.

There were many great female role models at this event speaking with passion about their chosen topic and as always the Japan WIN conference was a great way to expand a network of like-minded people.

I was happy to see Steven Haynes back at the conference this year. I’m sure its the first time IBM Japan’s Conference  room has had a 100 person conga line!

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Contact me if you would like to offer the “Rethinking your Strength: Shifting from Capability to Energy” workshop in your organization.

Hope to see you at the next Japan WIN Conference!

 

Interviews and Appraisals with Points of You (R)

Looking for a new way to engage with your team members around your core values or key competencies in annual reviews?

Want to get beyond canned responses in behavioral interviews?

Using Points of You (R) The Coaching Game, you will be able to connect with your counterpart at a deeper level. You can drill down on interviewees’ key competencies in an engaging way. Whilst some behavioral interviews can feel very rehearsed (“Tell me about a time when you…”), using the Points of You (R) cards enables you to observe a more natural response as well as to see how the interviewee responds to new ideas.

In an appraisal scenario, this process will give your employee an opportunity to talk about the competencies or values in a new way. One of the key concepts of Points of You (R) is to break patterns. The process below will help you to connect with your team member in a different way and make the appraisal meaningful from the perspective of developing your professional relationship.

As part of my CSR activities, I was invited to be a part of the British School in Tokyo and Mums in Business Classroom to Boardroom Initiative for the second year running. You can see the layouts the interviewees created below. It was fascinating to see how the two young men were able to share very honest and open personal stories of struggle and achievement through this tool.

Process Flow

Tool: Punctum Points of You (R)
Punctum cards were used as they do not have topics assigned so it is easier to connect to the specific competency discussed. They are also more

Objective: An interview/ discussion about competencies that would not be filled with canned answers, that could not fully be prepared for. The ability to “dance in the moment” to be flexible and adaptable to new situations is an essential competency in any organization.

Process:
1. List up your corporate values, competencies. Ask participant to choose from the competencies. In this case we had 30 minutes so we covered 3 of 5 competencies.

2. Pick 3 cards (as relevant to the number of competencies), face up, to link with the chose competencies. In my example 2 cards represent competencies that are strengths, 1 represents an area which might hold you back. Notice which cards are rejected, where do the participants eyes hover, how easy is it for them to choose?

3. Ask the participant where they would like to start. Empower them to lead the discussion. You will be able to see how they structure information and how they present themselves. What can they see in the picture? How does it connect with the competency and their experience? Repeat for all cards.

4. At the end of the cards, ask the participant what insight about themselves they have gained. How can they turn that insight into action?

5. Your feedback
In an interview, you can then offer your observations. How do these competencies show up in your organization.
If this is an appraisal situation, you can offer your observations as well as clarifying what resources they might need and how you can support. What action can you commit to so you can support your employee?

 


 

To find out more about how you can use Points of You (R) in your talent development, change management and diversity and inclusion programmes, contact me to arrange a trial session for a small group to see the tool in action.

What is Points of You (R)?

It’s a powerful tool for self-discovery, team building and leadership development, as well as at social gatherings and corporate settings. Played individually, one-on-one, by small and large groups, it can be easily adapted to every audience, objective and theme. And it’s fun!

Glimpses of Mindfulness – Lean In Japan Entrepreneurs Circle – February 2018 Event Report

A sign of an engaging meeting where I am full engaged in the present moment  – a complete absence of event photos!

Ann- Katrin Van Schie, Lean In Japan Entrepreneur Circle member, and Holistic Wellness Coach and Yoga Instructor from At Ease, led 4 other members online via Zoom and face to face at Smart Partners K.K.‘s offices in Kinshicho. I managed to grab a selfie of the Tokyo attendees as we left!

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We worked on simple ways to bring glimpses of calm into our day, to find special moments to reset. These are as simple as grinding your own coffee, to focusing on belly breathing, facial massage, use of aroma, using an app like Headspace and so on.

The Circle also discussed the TED Talk “How to Make Stress Your Friend”. The most surprising takeaway from the video was that stress can be seen as a sign of your body rising to the upcoming challenge. Your heightened adrenaline and awareness is your body adjusting to the situation. With this in mind how can you embrace stress as a positive?

Did you also know that stress releases oxytocin? I know! Isn’t that our happiness hormone? Mind blown! That is why we feel the need to connect with loved ones when we are stressed. Having a support group like a Lean In Circle has been a huge help for me to feel connected as a solo business owner. Who is in your support network?

Many thanks to Ann-Katrin for helping us to create ease in our busy entrepreneurial lives!


Are you an English-speaking  female Entrepreneur in Japan?

If you are an English-speaking, Japan-based female entrepreneur who would like to grow your business, apply online at Lean In Japan Entrepreneurs Circle.

Meetings are held monthly, online on weekday mornings with occasional  hybrid face to face/virtual meet ups in Tokyo.

Upcoming Events

2018 – 3/20, 4/19, 5/23, 6,21 (F2F), 7/17